How to Manually Convert OST File to PST Format

Offline Storage Table or the Repair OST Files Using Scanost.exe are automatically generated files which stores information from MS Exchange Server and allow users to work even in absence of connectivity to the Server. OST files are

considered to play a significant role for synchronizing data.

Migrating OST files to Outlook environment may take a lot of time if you are unaware about how to convert OST file to PST format which is identified by the Outlook application. The OST files cannot be opened in Outlook environment unless converted to PST format. Therefore, Data Recovery Blogger brings you the most authentic method to convert OST file to PST format in an easy to follow manner.

Steps to manually convert OST to PST

Make sure, Outlook application is installed and is running on your local machine. During the conversion, it is important that you remain connected to MS Exchange Server. In absence of connectivity effective conversion may suffer and you may end up retrieving only some or no amount of information.

Step1: Run MS Outlook application.

Step2: From the main menu, go to File

Step3: Choose ‘Import and Export’ or you may also press‘t’ on the keyboard.

Step4: Select ‘Export to a file’, click on Next.

Step5: Choose Personal File Folder (.pst) and move further by clicking on Next.

Step6: One by one select all the items that you may want to export.

Step7: Save all the above selected email items to a specific location of your choice.

Step8: Click on Finish to end the conversion process.

Also Read: How to Compress Over-Sized PST Files Manually ?

How to Import PST Files in MS Outlook ?

Important note

This method is applicable only when a flawless MS Exchange Server connectivity is maintained.

The conversion method as illustrated above has certain limitations. It can only work in case of uninterrupted connectivity with the Exchange Server. It can only be applied if a user possesses sound technical knowledge or at least sound knowledge about the knowhow of using import/export wizard and other critical features of Outlook client.

Other Solution

Pertaining to its limitations, the manual solution allows restricted access for only few users. However, those with limited technical knowledge suffer. Therefore, a third-party solution like OST File Recovery that offers dual solution for recovering corrupted OST files as well as converting them to PST format which enables users to be rest assured about the flawless performance of their Outlook account .

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Cause Corruption in Outlook DBX files.

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Recovering Deleted or Lost Emails: Is it that tough?

Email has always been a critical element since its inception in the World Wide Web. More and more organizations and individuals make use of emails at business as well as personal level. Emails not only serve essential information exchange but also store these messages and mail items for easy accessibility whenever needed.

At organizational level, in case of an organized IT department and channelized email delivery systems, it becomes a little easier to restore deleted or lost emails but that too has a limitation. Emails can only be recovered if these are timely backed up for restoration purpose keeping the uncertainties in mind.

Today we will focus about the mail users who often lose track on their emails either due to accidental or purposeful deletion of emails.

Also Recommended: How to Import PST Files in MS Outlook ?

How to Back-up MS Outlook Files ?

Usually, the emails which are deleted, go to Trash folder where the same remains in the original format for up to 30 days. Therefore, it is pretty easier for a user to restore or move back the deleted email from trash folder to inbox before 30 days time limit is over. You can do this in following manner:

1.    Sign in to your email account.

2.    Go to Trash folder that can be found in the left pane below inbox and other related items like Sent mails.

3.    Look for the email message that you would want to recover, select that particular email.

4.    Click on Move to Inbox.

With the outstanding Outlook features and offerings, a large base of email users has shifted their email accounts to Outlook client. However, they face a tough time while trying to recover emails in Outlook express either due to complex errors or complete loss of email files which are basically PST files which are responsible for storing email items or messages for backup purpose. In case of corrupted PST files, email recovery becomes a daunting task and user requires recovery software that can handle complex issues pertaining to file corruption and mail box deletion. PST Recovery is a similar tool that has been designed sophisticatedly for covering up corruption issues and restoring lost emails by fixing the email files or PST files. You can download a trial version of PST recovery software from SysInfoTool’s website at absolutely no cost.

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What May Cause Corruption in Outlook DBX files

MS Outlook Express DBX files are the most crucial files for all Outlook users. The only drawback these files come with is that these are quite on a higher side when we talk about DBX file corruption. These are highly sensitive to any form of corruption and easily get corrupted. Listed are few of the many known and unknown factors which are responsible for DBX file corruption. Have a look:

Compression and compacting DBX files folders: 

DBX files can’t fight against high ended compression done to reduce the size and these usually end up getting corrupted. It could lead to permanent failure of DBX file to perform. Therefore, an expert should assist you while applying compression techniques on your DBX modules.

Virus attacks: 
Virus attacks are largely reported by corrupted DBX files. You should try to keep your files virus free to ensure uninterrupted productivity and performance. Received mails or messages may contain virus that can corrupt a DBX file. Make sure you have an authentic antivirus program installed that can protect your systems and Outlook files from any failure.

Also Read: How to Back-up MS Outlook Files
How to Compress Over-Sized PST Files Manually

Over sized DBX files: 

Outlook Express is inefficient in handling large sized DBX files. Over sized files deeply affect the performance of Outlook application and may result into damages to your DBX data files and folders. Routine mailbox clean up and backup creation is suggested to keep DBX files error free.  

Improper log off: 

When you intentionally or unintentionally logs off in an improper manner from the Outlook Express account, your DBX file may face query issues and may close improperly which may lead to file inaccessibility or quick response error that may also stretch to complete loss of data available in DBX files. Make sure, you logoff from the application in a preferred step by step manner to avoid any odd circumstances.

Also Recommended: How to Repair OST File Using Scanost.exe ?
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Sudden power failure: 

This is a common but unavoidable factor that leads to DBX file corruption. Always open Outlook application in a system which is accompanied by strong battery and power back up support. In case, there are issues with your local machine that you know may lead to sudden system shut down then better get these fixed before using Outlook Express on that particular system.

Low or interrupted internet connectivity: 

Outlook Express requires constant flow of network connection. If at any time, low or interrupted connectivity is observed by the application, it starts behaving in an abrupt manner or may hang while you are trying to work with your DBX files. This may lead to corruption failures in both, the application and the DBX files.  Maintain flawless internet connectivity in order to make the system perform as expected.

You may need DBX recovery software once the DBX file report corruption and becomes highly inaccessible. Your attempts to access the file may seem useless. In such situations, SysInfoTools can help you in recovering your DBX files in the most original format. Download DBX recovery tool now.

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How to Repair OST Files Using Scanost.exe

It may happen a lot of times when the Outlook users may find it frustrating to deal with the corrupted OST files which become inaccessible due to the reasons which are intangible and unrecognized. The errors on your OST files may prevent it from getting synchronized to the Exchange Server. Corrupt OST files may report missing items from the mailbox once after synchronization is completed which means OST files doesn’t completely synchronizes, however it is only partially synchronized which really doesn’t serves your purpose. Therefore, you would want either to create a fresh file which is error free or may want to repair the existing file that has gone corrupted. Of course, later is the right decision rather than going about to create an entirely fresh file which may take a great amount of time and effort. Also, this is not just because the OST files contain all types of mail data and you can’t even create some on your own. Therefore, a right suggestion is to repair OST files which report corruption or any failure.

Also Read: Recover Exchange BKF Files: Corruptions, Failures and Solutions

How to Create Backup for MS Exchange Server ?

You can easily repair issues to a greater extent using the Scanost.exe application or the OST integrity tool that ensure your OST file is thoroughly diagnosed and repairs the issues afterwards. 

The OST integrity checker or the Scanost.exe application dominantly works for OST files and it doesn’t deal with synchronization errors. This tool simultaneously scans both, the OST files and the mailbox data on running Exchange Server for comparing each and every items and folder and validates difference between the two. It doesn’t modify mailbox data on the Exchange Server but keeps a record of any discrepancy found or resolved. This scan log rests with Deleted Items folder.

The Scanost.exe application runs only when the system is connected to Exchange account. You cannot run this tool in absence of connectivity to MS Exchange Server.

Steps to repair OST files using Scanost.exe

1. Locate Scanost.exe application at the following default location: drive:\Program Files\Microsoft Office\OFFICE12.

2. First of all, you need to exit Outlook application if it’s in running mode.

3. Double click on Scanost.exe to run it.

4. From the Profile Name list dropdown, choose the profile that contains the required OST file.

5. On being prompted, choose Connect to connect with Exchange server.

6. Choose the required options according to your choice.

7. Make sure you select the Repair Errors check box for confirming that the tool automatically resolves any discrepancy found during scanning.

8. Click to begin scan and the same will be started. Any discrepancy found will be fixed then and there.

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Limitation & Recommendation to Third-party Tool

The above method is quite easy and simple to use. Anyone can scan and repair OST files up to a greater extent but the problem can still be persistent in case of fatal errors which can’t be fixed by Scanost.exe application. Therefore, to combat this situation and get back the OST file data, you would need repairable third-party OST file recovery software that can go to the roots of the problem and may resolve issues.  Download a free demo version of OST file recovery software made available by the SysInfoTools that deals in multiple data recovery software and all of them offers exceptional services. Download Now!

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