Friday, March 7, 2014

How to Back Up MS Outlook Files?

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Taking a back up of personal folders in MS Outlook is often recommended by experts but we rarely pay attention to these details unless severe data loss is reported by the Outlook application. In such circumstances, users tend to look for professional help. It is said and proven that precaution serves as the most right solution. Sometimes, due to lack of technical knowledge, Outlook users fail in creating a back up of email files. This article is created in public interest to aid in educating MS Outlook users about creating a back up in few simple steps. 

Back up Outlook files using Personal Folders Backup tool

Microsoft Outlook Personal Folders Backup is an add-in that aids in creating automatic backup for PST files. It is compatible with Outlook 2000, Outlook 2002, Outlook 2003, and Outlook 2007 and can be downloaded from Microsoft Website or by following this link:

This is an amazing tool that can offers choice of selecting PST files for which back up needs to be created. Also, it initiates timely back up according to user’s preference. This is a user based tool developed by Microsoft that is specifically designed to create user level backups of Outlook files. Microsoft has clearly stated in its website, that Personal Folders Backup tool is not recommended as enterprise back-up solution. Look at Microsoft’s support page for more details on this.
Here is how, MS Outlook Personal Folders Backup tool from Microsoft helps users for creating Outlook files backup in an easy to follow manner:
  • Initiate Outlook application
  • Click ‘backup’ on available on File menu
  • Configure Personal Folders Backup add-in to MS Outlook. This is a onetime effort and you will not have to repeat it again and again.
  • Once the add-in is installed, restart Outlook.
  • Click on back up using add-in tab.
  • From the ‘Options’ select preferred PST file you want to create a back up for.

Note- For Outlook 2010, Personal Folders Backup tool takes back up in a disk. Therefore, it is advised to back up PST files in a storage location that can accommodate maximum data.
That’s all about the precautionary steps which you can take for creating back up files for Outlook. 

Sometimes, it is seen that Outlook files become severely damaged and inaccessible to use. Personal Folders Backup fails to perform in such cases and much professional recovery software is needed for recovering mailbox data. Various third-party solution providers offer PST Recovery software at affordable prices for unlocking PST files. SysInfoTools PST File Repair is one such software that can help eliminate Outlook file errors. I personally use and recommend this tool for recovering Outlook files. Unlike other mediocre versions, PST File Repair from SysInfoTools caters to perform even in case of corrupt PST files. It efficiently recovers all mailbox data which can further be saved to multiple formats including MSG, DBX, EML, MBOX, Archive etc.

Also Read: How to Import PST Files in MS Outlook ?

Users are encouraged to download this help manual for grabbing knowledge about PST File Recovery in case of data loss.